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MCR BUSINESS ASSOCIATE AGREEMENT


THIS BUSINESS ASSOCIATE AGREEMENT (the "Agreement") is made and entered into effective the ___ day of ______________, 2002, by and between ___________________________ (hereinafter called "COVERED ENTITY"), a ________________________, which maintains its principal place of business at _______________, and Medical Capital Recovery, Inc., (hereinafter called "BUSINESS ASSOCIATE"), a Texas corporation, which maintains its principal place of business at Austin, Texas.

WHEREAS, COVERED ENTITY is a provider of health and medical services and maintains certain confidential protected health information and records concerning its patients; and

WHEREAS, BUSINESS ASSOCIATE is a provider of third party resource eligibility services and electronic eligibility confirmation services; and

WHEREAS, COVERED ENTITY and BUSINESS ASSOCIATE have entered into a service agreement (the "Contract") in which BUSINESS ASSOCIATE has agreed to provide electronic eligibility confirmation services and third party resource patient eligibility services to the COVERED ENTITY; and

WHEREAS, COVERED ENTITY and BUSINESS ASSOCIATE have agreed to conduct all of their business in compliance with all applicable federal, state and local statutes, regulations, rules and policies, including but not limited to, the Health Insurance Portability and Accountability Act of 1996 ("HIPAA"); and

WHEREAS, in the course of the performance of the Contract, BUSINESS ASSOCIATE, and its directors, officers, partners, employees, advisors, and attorneys (the "Agents"), will be provided with access to individually identifiable health information, including demographic information collected from patients and other individuals, created or received by COVERED ENTITY which relates to the past, present, or future physical or mental health or condition of an individual, the provision of health care to an individual, or the past, present, or future payment for the provision of health care to an individual, which information identifies the individual or with respect to which there is a reasonable basis upon which to believe that the information can be used to identify the individual (the "Protected Health Information"); and

WHEREAS, it appears that the BUSINESS ASSOCIATE is a Business Associate of the COVERED ENTITY as that term is defined in the HIPAA regulations; and

WHEREAS, COVERED ENTITY is willing to provide BUSINESS ASSOCIATE and its Agents with access to the Protected Health Information such that that BUSINESS ASSOCIATE can perform under the Contract, provided BUSINESS ASSOCIATE executes this Agreement, as required by the HIPAA regulations.

NOW, THEREFORE, in consideration for granting BUSINESS ASSOCIATE access to the Protected Health Information and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, BUSINESS ASSOCIATE hereby agrees as follows:

1. Confidentiality. BUSINESS ASSOCIATE and its Agents agree to keep the Protected Health Information strictly confidential and will use and/or disclose the Protected Health Information solely for the purpose of performing its obligations under the Contract. BUSINESS ASSOCIATE will disclose the contents of the Protected Health Information to its Agents only as minimally necessary and only to the extent required for the BUSINESS ASSOCIATE to accomplish the intended purposes set forth in the Contract.

2. General Privacy Compliance. BUSINESS ASSOCIATE shall maintain and safeguard the privacy, security, and confidentiality of all Protected Health Information transmitted or received from the COVERED ENTITY in connection with the Contract, in accordance with the provisions of HIPAA, as amended, and in accordance with all applicable federal, state and local statutes, regulations and policies regarding the confidentiality of patient health information.

3. Privacy and Security Obligations. This Agreement establishes permitted and required uses and disclosures of Protected Health Information by the BUSINESS ASSOCIATE. As required by the HIPAA regulations, the BUSINESS ASSOCIATE will:

a. Not use or further disclose Protected Health Information other than as permitted or required by this Agreement, or as required by law;

b. Use appropriate safeguards to prevent the use or disclosure of such Protected Health Information other than as provided for by this Agreement;

c. Report to COVERED ENTITY any use or disclosure of such Protected Health Information not provided for by this Agreement of which BUSINESS ASSOCIATE becomes aware;

d. Ensure that any agents, including a subcontractor, to whom BUSINESS ASSOCIATE provides Protected Health Information received from, or created or received by the BUSINESS ASSOCIATE on behalf of, the COVERED ENTITY agrees in writing to the same restrictions and conditions that apply to BUSINESS ASSOCIATE with respect to such Protected Health Information;

e. Make available Protected Health Information for inspection and copying in accordance with Section 164.524 of the HIPAA regulations;

f. Make available Protected Health Information for amendment and incorporate any amendments to Protected Health Information in accordance with Section 164.526 of the HIPAA regulations;

g. Make available the information required to provide an accounting of disclosures in accordance with Section 164.528 of the HIPAA regulations;

h. Make BUSINESS ASSOCIATE's internal practices, books and records relating to the use and disclosure of Protected Health Information received from, or created or received by the BUSINESS ASSOCIATE on behalf of, the COVERED ENTITY available to the Secretary of Health and Human Services ("HHS") for purposes of determining the COVERED ENTITY's compliance with HIPAA;

i. At termination of the Agreement, if feasible, return or destroy all Protected Health Information received from, or created or received by the BUSINESS ASSOCIATE on behalf of, the COVERED ENTITY that the BUSINESS ASSOCIATE still maintains in any form and retain no copies of such Protected Health Information or, if such return or destruction is not feasible, extend the protection of this Agreement to the Protected Health Information and limit further uses and disclosures to those purposes that make the return or destruction of the Protected Health Information infeasible; and
j. Incorporate any amendments or corrections to the Protected Health Information when notified pursuant to applicable law.

4. De-Identification. Notwithstanding anything herein to the contrary, BUSINESS ASSOCIATE may store, analyze, access and use components of Protected Information that have been "de-identified" and that do not contain individually identifiable health information, provided that any such use is then consistent with applicable law.

5. Indemnification. BUSINESS ASSOCIATE agrees to defend (at the option of COVERED ENTITY) indemnify, and hold harmless COVERED ENTITY and its agents, shareholders, employees, officers, and directors against any and all claims, demands, causes of action, losses, damages, liabilities, judgment, costs and expenses (including reasonable attorneys' fees) asserted against or incurred by COVERED ENTITY or its agents, shareholders, employees, officers, and directors as a result of any violation of, or failure to comply with, the provisions of this Agreement by BUSINESS ASSOCIATE and/or its Agents.

6. Limitation of Liability. BUSINESS ASSOCIATE acknowledges and understands that COVERED ENTITY makes no representations or warranties, express or implied, regarding the content or completeness of the Protected Health Information provided pursuant to the terms of the Contract. BUSINESS ASSOCIATE agrees to release COVERED ENTITY and its agents, shareholders, employees, officers, and directors, from all claims, demands, causes of action, losses, damages, liabilities, costs or expenses (including reasonable attorneys' fees) asserted against or incurred by BUSINESS ASSOCIATE or its Agents by reason of the use or disclosure of the Protected Health Information pursuant to the terms of the Contract.

7. Insurance. In conjunction with the limitation of liability set forth in Section 6 of this Agreement, BUSINESS ASSOCIATE agrees to procure and maintain, at its own expense, in full force and effect during the term of this Agreement, an insurance policy that provides, at a minimum, the following types and levels of coverage:

a. Commercial General Liability insurance, written on an occurrence basis, with a combined single limit of not less than One Million Dollars ($1,000,000); and

b. Errors and Omissions insurance, written on an occurrence basis, with a maximum liability limitation of at least One Million Dollars ($1,000,000). All insurance policies procured by BUSINESS ASSOCIATE under this Agreement shall name the COVERED ENTITY as an additional insured and will provide for at least thirty (30) days' prior written notice to the COVERED ENTITY of the cancellation or modification of the policies. BUSINESS ASSOCIATE shall deliver a copy of the certificates of insurance to the COVERED ENTITY within thirty (30) days after the execution of this Agreement.

8. Breach of Agreement; Termination.

a. In the event that the COVERED ENTITY becomes aware of a pattern or practice of the BUSINESS ASSOCIATE that constitutes a material breach or violation of the BUSINESS ASSOCIATE's obligations under this Agreement, which breach is not cured within five (5) days after notice is provided to the BUSINESS ASSOCIATE, this Agreement will be terminated by the COVERED ENTITY for cause. Termination for cause under this section shall also constitute a breach of the Contract, permitting the termination of the Contract for cause by the COVERED ENTITY, if feasible.

b. In the event of a default or breach by the BUSINESS ASSOCIATE as set forth in Section 8(a) of this Agreement, the COVERED ENTITY shall have available to it any legal or equitable right or remedy to which COVERED ENTITY is entitled, including but not limited to, injunctive relief. COVERED ENTITY shall not be deemed to have waived any of its rights or remedies on account of its failure or delay in exercising any such right or remedy in a particular instance.

9. Record Retention. Until the expiration of four (4) years after the furnishing of the BUSINESS ASSOCIATE's services contemplated by this Agreement and the Contract, and if and to the extent, and so long as, required by law and not otherwise, BUSINESS ASSOCIATE shall make available upon request to the HHS, the United States Comptroller General and their representatives, this Agreement, and all other books, documents and records as are necessary to certify the nature and extent of the costs incurred by the COVERED ENTITY in purchasing BUSINESS SSOCIATE services under this Agreement and the Contract, and if BUSINESS ASSOCIATE provides such services through a subcontract worth Ten Thousand Dollars ($10,000) or more over a twelve-month period with a related organization, such subcontract shall also contain a clause permitting access by the HHS, the United States Comptroller General and their representatives to books and records of such related organization. In all events, BUSINESS ASSOCIATE shall immediately notify COVERED ENTITY upon receipt by BUSINESS ASSOCIATE of any such request for this Agreement, the Contract, and any other books, documents and records, and shall provide COVERED ENTITY with copies of any such materials.

10. Re-Negotiation. The parties agree to negotiate in good faith any modification to this Agreement that may be necessary or required to ensure consistency with amendments to and changes in applicable federal and state laws and regulations, including but not limited to, regulations promulgated pursuant to HIPAA.

11. Miscellaneous Provisions.

a. This Agreement shall not be assignable by either party without the other's prior written consent. Notwithstanding the foregoing, this Agreement shall be binding upon and shall inure to the benefit of the parties, and any successor to the operations and business of the parties whether by operation of law or otherwise.

b. All notices given pursuant to this Agreement shall be in writing and shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage pre-paid, addressed to the party for whom it is intended at its or his address as first set forth above. Any address for the giving of notice may be changed by giving notice to that effect to the other party. Each such notice shall be deemed to have been given on the date of its receipt by the party for whom it was intended.

c. If any provision of this Agreement is or becomes unenforceable, the remainder of this Agreement shall nevertheless remain binding to the fullest extent possible, taking into consideration the purposes and spirit of this Agreement.

d. This Agreement contains the entire understanding of the parties hereto with regard to the subject matter hereof, and supersedes all other agreements and understandings, written and oral, relating to the subject matter hereof. This Agreement may not be amended or modified, nor may any of its provisions be waived, except by a writing executed by both of the parties hereto or, in the case of a waiver, by the party waiving compliance. The waiver of any one breach shall not be construed as a waiver of any rights or remedies with respect to any other breach or subsequent breach.

e. Any provision of this Agreement which by its terms is intended to survive the termination or expiration of this Agreement shall so survive.

f. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington applicable to agreements made and to be performed entirely within such State, with regard to principles of conflicts of law. Any action arising under this Agreement shall be venued in the county of the clinic's location.

g. This Agreement may be executed in one or more counterpart copies, each of which shall be deemed an original and together shall constitute one and the same Agreement.

h. Each party to this Agreement agrees to comply with all required and applicable components of any then applicable HIPAA Corporate Compliance plan promulgated by that party.

 



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